WORKFLOW GUIDE · SALELEDGER
Find missing auction payments without forcing the books to balance
An auction deposit with no matching receipt, or a consignor payment that cleared for the wrong amount, needs an explanation. SaleLedger compares supported auction, accounting and bank exports and names the exceptions for your team to investigate.
Bring three records for the same period
- The final auction settlement export, with auction and consignor references.
- The supported QuickBooks/IIF payout export with dates, payees and check references.
- Trust-account bank activity, plus the reconciled opening balance.
Example: a check cleared for $500 more
In the fictional tutorial, the ledger records $27,200 for Consignor A, but the bank clears $27,700. The $500 difference appears as a disbursement mismatch. Check the original check, payout approval and any correction before deciding whether the bank record or the ledger needs attention. Do not issue another payment or change a balance just to remove the flag.
Distinguish missing money from missing records
| Exception | Evidence to check | Next action |
|---|---|---|
| Deposit has no ledger receipt | Buyer reference, auction number, deposit slip | Locate the omitted auction or receipt; do not invent a consignor allocation |
| Recorded payment has not cleared | Check number, payment date, later bank activity | Confirm a timing item rather than paying twice |
| Unmatched bank debit | Fee notice, transfer authority or payout record | Identify and document the transaction before correction |
What comes out of the review?
A three-way balance comparison, named exceptions and a check register. Preserve the original imports and the explanation for each corrected or outstanding item. SaleLedger supports reconciliation; it does not recover funds, resolve disputes or certify your accounts.
Does an unmatched deposit prove money is missing?
No. It may be an omitted receipt, a period mismatch or activity from another auction. Investigate the source before drawing a conclusion.
Can I see a report without starting a trial?
Yes. The public sample report and tutorial use fictional records and are available without an account.