SaleLedger · Sample report

What the monthly report looks like.

This is the real output for the practice month that ships with the tutorial: a fictional auction house, auction 246, opening balance $150,000.00, as of 2026-08-31. It is out of balance on purpose so you can see how every gap is named. No real business or person appears in it.

Trust Reconciliation OUT OF BALANCE

Bank adjusted balance$166,730.00

Trust control balance$150,475.00

Consignor subledger total$150,000.00

Exceptions (8)

1. DISBURSEMENT MISMATCH — Consignor A (Settlement payout - Auction 246 - STL-246): ledger recorded $27,200.00, but bank cleared $27,700.00 on 2026-08-09. Overpayment of $500.00.

2. UNMATCHED RECEIPT — $20,000.00 deposit on 2026-08-12 (Deposit - buyer payment): no corresponding auction/consignor transaction found in the ledger.

3. UNMATCHED DISBURSEMENT — $10,200.00 debited on 2026-08-15 (Check 1045 - Consignor D): no corresponding ledger entry or authorization found.

4. UNMATCHED DISBURSEMENT — $2,950.00 debited on 2026-08-15 (Wire out - operating account transfer): no corresponding ledger entry or authorization found.

5. UNMATCHED RECEIPT — $10,000.00 deposit on 2026-08-20 (Deposit - unidentified): no corresponding auction/consignor transaction found in the ledger.

6. UNMATCHED RECEIPT — $18,360.00 deposit on 2026-08-21 (Deposit - buyer payment (Auction 248)): no corresponding auction/consignor transaction found in the ledger.

7. UNMATCHED DISBURSEMENT — $18,360.00 debited on 2026-08-22 (Check 1046 - Consignor F): no corresponding ledger entry or authorization found.

8. UNMATCHED DISBURSEMENT — $95.00 debited on 2026-08-31 (Monthly service fee): no corresponding ledger entry or authorization found.

Check Register

Includes the bookkeeping fields named in Wisconsin SPS 125.12(1): date, payee, check number, amount. Whether your records meet your state's rules is for you and your accountant to determine.

Date	Check #	Payee	Amount
2026-08-09	1042	Consignor A	$27,200.00
2026-08-09	1043	Consignor C	$29,150.00
2026-08-10	1044	Consignor B	$15,425.00
2026-08-10	(wire/transfer)	HOUSE	$12,750.00

How to read it

The status line is the answer: IN BALANCE or OUT OF BALANCE. There is no "close enough".
The three balances are the three-way check — bank adjusted, trust control, consignor subledger. Here the bank holds $16,255.00 more than the books and the books hold $475.00 more than consignors are owed; the exceptions below account for every dollar of both.
Each exception is one fact with a name, a date and an amount: an overpayment to chase, a deposit with no auction behind it, a transfer to operating with no settlement, a bank fee taken from trust. SaleLedger never resolves one for you.
The check register (date, payee, check number, amount) is the record Wisconsin SPS 125.12 and similar rules ask for. It is produced from the QuickBooks/IIF file, not retyped.
The report prints, saves as CSV, and can be emailed from the app; every run is kept in a local history.

The routine around this report is in the monthly reconciliation guide. To produce it yourself with the same fictional files, follow the tutorial.

What the monthly report looks like.

Trust Reconciliation OUT OF BALANCE

Exceptions (8)

Check Register

How to read it

Run this on your records.